Administrative Clerk

This is responsible administrative support work in processing department payroll, serving as receptionist for the HR Department, intaking and recording job applications, and performing other administrative duties.  The incumbent, under the general supervision of the Department Head, will be expected to prioritize and complete tasks in a timely manner.

Serve as Department Payroll Clerk

• Collect timesheets
• Ensure timesheet is filled out completely and signed by employee and supervisor
• Enter time into payroll system
• Run report at end of pay period and audit for errors

Serve as department receptionist

• Answer telephones and transfer calls as appropriate
• Greet customers at front desk
• Provide appropriate information regarding current job openings and City of Madison application process
• Take benefits applications and review for completeness
• Record benefits applications into appropriate system

Perform support tasks for other areas of HR Department

• Prepare agendas and make arrangements for committee, board, and other meetings.
• Process incoming mail and route to appropriate personnel
• Filing

• Two (2) years of experience in applying the following:
  • Office procedures, methods, and equipment;
  • Computers and computer software applicable to the duties of the position, including basic proficiency with Microsoft Word, Excel and Outlook; and
• Familiarity with elementary account posting, data processing input procedures, and financial procedures.

Ability to meet the transportation requirements of the position.

Physical Requirements

• Work is performed at a sit/stand desk using standard office equipment.